Using AV at Outdoor Events: Organizing an outdoor event offers a unique and exciting atmosphere, but it comes with specific challenges, particularly when it comes to audiovisual (AV) requirements. At Mercury Sound & Lighting, we understand the intricacies involved in setting up AV systems outdoors. Here are some essential considerations to ensure your event runs smoothly and effectively.
Weather and Shelter
The weather is a significant factor in planning outdoor events. Depending on your location and the season, it might be necessary to provide shelter for your AV equipment. A sturdy tent can protect your gear from unexpected rain, wind, and even intense sunlight. It’s important to choose a tent that is large enough to cover all your equipment and sturdy enough to withstand various weather conditions.
Sunlight and Screen Visibility
Natural sunlight can be a double-edged sword. While it provides a pleasant ambiance, it also poses a challenge for AV setups, especially for viewing screens. Sunlight can cause glare, making it difficult for attendees to see what’s displayed on TV screens or projectors. Additionally, most TV screens are not designed to handle the heat from direct sunlight, which can lead to overheating and potential damage.
To combat these issues, consider using high-brightness screens designed for outdoor use. These screens are built to provide clear visibility even in direct sunlight. Furthermore, placing screens under shaded areas or using anti-glare coatings can significantly improve the viewing experience.
Wind and Staging
Wind is another crucial element to consider. Outdoor stages are particularly vulnerable to wind gusts, which can affect the safety and stability of the setup. At Mercury Sound & Lighting, we recommend using specifically designed covered stages, such as Stageline, which come equipped with roof systems capable of withstanding unexpected wind gusts. These stages offer a reliable and secure platform for your event, ensuring that both performers and equipment remain safe.
Power Supply
Power is a fundamental requirement for any AV setup. When selecting an outdoor venue, it’s essential to consider how you will power your equipment. If there is no nearby building or power source, you may need to use a generator.
Small gasoline-powered generators are a common choice for their portability and ease of use. However, they come with drawbacks, such as noise and limited fuel capacity, often running out of gas after a few hours. This can be disruptive and inconvenient during an event.
For larger events, a 20 kW diesel generator is a more reliable option. These generators can provide continuous power for extended periods, making them suitable for events that last all day. However, using a larger generator may require permits, depending on local regulations. It’s best to consult with Mercury Sound & Lighting to ensure compliance and to determine the best power solution for your event.
Outdoor events can create memorable experiences, but they require careful planning, especially regarding AV needs. By considering weather conditions, screen visibility, staging, and power supply, you can ensure that your event runs smoothly and successfully. At Mercury Sound & Lighting, we are here to help you navigate these challenges and provide the best solutions for your outdoor event. Contact us today to learn more about how we can support your AV needs.
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